The Lease Administration Analyst role requires a thorough understanding of lease documents as well as integrating lease documents. This role requires the candidate to accurately discern and abstract lease documents, as well as ensuring the financial terms of the deal are accurately represented in AMT/HORIZON, the Lease Administration database, to ensure accurate reporting for the broader organization. Manages the day-to-day functions and delivery of lease administration for a Portfolio of 170 locations. Directs day-to-day activities and mentors the Lease Administrator acting as a resource and providing guidance as necessary. Provides senior level support and management of the lease administration process.
WHAT YOU’LL BE DOING:
- Assists in the management of Real Estate leasing portfolios. Manages the new and existing lease process; reviews and drafts applicable supplemental documentation. Reviews and creates lease abstracts ensuring completeness and accuracy. Drafts amendments, options exercise letters, commencement date memoranda, and termination notices. Reviews to ensure all details are covered and issues addressed.
- Provides guidance and mentoring to Lease Administrator, as well as training when appropriate.
- Maintains close communication with the Manager of Lease Administration and other departmental and field management as needed to ensure appropriate notification and resolution of lease and operational related issues.
- Updates and maintains the Real Estate Database.
- Maintains lease/sublease information such as terms, clauses, rental obligations, and critical dates.
- Monitors, tracks, and reports on critical dates in the Real Estate Database to management. These may include lease expiration dates, security deposit returns from landlords, CAM charges, lease rental increases and lease rental abatement provisions.
- Maintains image archive of leasing contracts, amendments, and other leasing documents.
- Assists with landlord billings for common area maintenance, insurance, real estate taxes, and other costs to determine proper amount payable based on lease terms. Then ensures billings are updated in the database for approval by the Manager.
- Coordinates with the Accounting Department to ensure new lease and sublease information is properly set up for payment/invoicing and recurring lease payments and increases are properly scheduled.
- Receives reconciliation of operating expenses from landlord, research expenses, performs audit, and recommends resolutions.
- Works in collaboration with field/corporate management as necessary to recover overcharges.
- Performs annual reconciliations comparing current and prior year's expenses and cross-reference operating expenses against lease provisions.
- Updates and maintains the Real Estate Database as assigned and maintains leasing files and information.
- Manages multiple projects and coordinates cross-functional teams from accounting, legal, and leasing to resolve complex issues.
- Generates ad hoc and customized reports as needed to enable management to make informed strategic decisions.
- Other duties as assigned.
WHAT YOU’LL BRING WITH YOU:
- Bachelor’s degree in real estate, Accounting, or Business Administration or equivalent relevant experience.
- 3-5 years of Lease Administration experience.
- Ability to understand, interpret and abstract complex Real Estate Lease terminology.
- Basic Accounting skills.
- Relevant experience in a fast paced, multi-project, operational environment.
- Strong communication skills both written and verbal. Strong presentation skills.
- Detail oriented. Dependable, reliable, ability to meet deadlines.
- Advanced knowledge of Microsoft's Office Suite and Software MRI Horizon (SAP software experience a plus).
Clarks, based in Somerset, England, has been at the forefront of innovative shoemaking since its foundation in 1825, when brothers James and Cyrus Clark made a slipper from sheepskin off-cuts. At the time it was ground-breaking: a combination of invention and craftsmanship that has remained at the heart of what the brand does now. In the Clarks archive of more than 22,000 pairs are shoes that have sparked revolutions and defined generations. From the original Clarks Desert Boot, first designed by Nathan Clark and launched in 1950, to the iconic Wallabee, each design has an instantly recognizable signature that makes it unmistakably Clarks.
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Clarks International believes that the principle of equality of opportunity is fundamental to the company's operations. Our long held aim is to provide just and fair treatment for all employees. We will not discriminate on the grounds of sex, age, disability, marital status, colour, race, religion, ethnic origin, sexual orientation or gender reassignment.