Role Title:

Payroll Manager

Location:

Waltham

Job Advert Description

The Payroll Manager will ensure accurate processing and recording of company’s payroll and provide timely and accurate financial information; oversee payroll transactions for 2000 exempt and non-exempt employees’ pay in United States, Puerto Rico, and Canada; oversee daily transactions for all payroll related activities; contribute to setting payroll strategies for systems and process improvements; partner with the business by researching, supporting, and providing full customer service for all payroll related aspects of the business; and act as a point of escalation for the payroll team.

Accountabilities:

Provide advice, support and mentorship to a team of Payroll Specialists.
Responsible for the accurate processes of Clarks Americas employees in Payroll/HR system which includes over 40 states in the United States, Puerto Rico, and Canada.
Act as back up for imports time worked and PTO into eTime and Payroll/HR system for pay.
Communicate hours and commission issues to Retail field as they occur in time and attendance system and escalate to Retail Operations as necessary.
Responsible for reconciling all 6 payrolls at a per person and company level to ensure accuracy in pay.
Ensure vacation is paid out accurately and timely in accordance with laws and Clarks policy.
Back up to team to run weekly reports out of Payroll/HR system, time and attendance system, and financial system.
Imports files for vacation, annual reviews, etc. as a most efficient method of loading large data
Provides communication to Americas employee base of 2000 employees regarding payroll inquiries and issues.
Oversees, coordinates and processes special payments and off-cycle checks.
Train, support, and provide customer service for time and attendance, payroll, Self Service, Manager Self Service, and any system affecting pay.
Responsible for managing monthly/quarterly/annual reporting to governmental agencies as required by law.
Manage all internal and external audits.
Establish proper jurisdictional tax set up for all employees.
Oversee and establish accurate garnishment set up for employees.
Oversee the calculation of specific final pay for terminations according to jurisdictional, state, and federal law and minimum wage.
Responsible for all year end processing and reporting. Ensuring all employees receive accurate W-2’s and T-4s as required by law.
Serve as a main point of contact to note trending issues and raise them up to appropriate HR Business Partners.
Closely liaise with HR Business Partners and teams across HR on payroll related matters.
Responsible for accurate quarter closings and year end closing in coordination with any necessary tax amendments.

Skills Knowledge and Experience:

5 years minimum of payroll management experience in a multi-state environment is required
Experiencing of managing a payroll team
Advanced knowledge of payroll process and ADP
Payroll industry standards knowledge
Compliance knowledge in legislature and regulations surrounding payroll wage and hour law
Experience managing and leading a team
Multi-state tax knowledge
MS Excel and Word proficiency
Prior payroll system experience required – ADP
ADP report writing experience
Highly detailed, organized and ability to multi-task in a fast-paced collaborative environment
Solid phone and written communication skills; excellent customer service skills

Download PDF

Download this vacancy as a PDF